Administrative Assistant - VP

The Administrative Assistant is the principal aide to the VP providing specialized services and support on an extensive range of matters of institutional importance. The Administrative Assistant ensures that key ongoing projects are effectively designed, coordinated, managed, implemented, evaluated, and meet scheduled deliverables while maintaining effective relationships with key internal and external partners.

The Administrative Assistant assists the VP and senior University leadership, faculty, staff, and students, as well as a wide range of external partners, on a breadth of strategic, operational, and organizational matters.

The individual reports to the VP. This position performs complex secretarial duties of an administrative nature and assists the Vice-President and Deans in day-to-day operations.

KNOWLEDGE, SKILLS AND ABILITIES:

Minimum Qualifications:
Bachelor’s degree and a minimum of five (5) years of demonstrated relevant experience reporting to and providing advanced administrative support.

• Strong interpersonal and communication skills with the capacity to be confidential.
• Ability to foster a cooperative work environment.
• Knowledge of Microsoft Office.
• Knowledge of the principles of office management and of office procedures, systems, and equipment.
• Effective written and verbal communication skills.
• Excellent time management skills.
• Problem-solving and prioritization skills.
• Ability to organize and coordinate functions and tasks.
• Initiative balanced with judgment when responding to requests.
• Speedy and accurate data entry skills with strong attention to detail.
• Ability to adapt to changing organizational needs.
• Ability to use independent judgment and discretion.
• Ability to take initiative and follow through.
• Monitors and reports on activities and provides relevant management information.
• Performs job duties in a safe and efficient manner.

Accountabilities Specific to the Role

• Serves as a resource person on behalf of the VP for students, faculty, staff, and the public.
• Prepares meeting agendas.
• Attends meetings as required and serves as the recording secretary with responsibility for the distribution of said minutes to relevant parties.
• Assists the VP and Deans in the preparation and compilation of information and documents.
• Orders office supplies for the VP and Deans.
• Prepares memorandums, letters, and correspondence.
• Responsible for establishing and maintaining official documents and records in appropriate files.
• Makes appointments, schedules meetings, and coordinates travel arrangements.
• Answers calls and manages personal calendars for VP and Deans.
• Performs miscellaneous job-related duties as assigned by VP or Dean.
• Maintains a current list of all projects and activities that the VP is involved in, ensuring schedules are kept.
• When required, takes the main role in projects specified by the VP.
• Keeps abreast of the work of the AAC and helps to organize and prepare for these meetings.
• Creates and maintains important files.
• Keeps informed of the work of all committees in which the VP is involved to ensure all matters are up to date.
• Develops and maintains professional relationships with Deans, all faculty, and staff.
• Has the capability to review documents making substantial changes to academic documents and articles.

Compensation:

Salary Range: KYD $48,096.00 – KYD $63,120.00 per annum. (GRADE M)

Contributory medical, pension and annual leave (15 days).

How to apply:

Submit a CV and cover letter along with three (3) professional references to recruitment@ucci.edu.ky

Deadline: 31 July 2025

Only shortlisted candidates will be contacted.

Caymanians/Caymanian Status, persons married to Caymanians and holding Permanent Residence are preferred.