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UNIVERSITY COLLEGECAYMAN ISLANDS

Accountant

JobDescription

  1. Description


Title:

Accountant

Jobholder:


Reportsto:

FinanceManager

Department/University:

Finance&Accounting

  1. JobPurpose

Thepostholderisresponsiblefor supporting the financeteamin the timelyandaccurateverification ofalargevolumeoffinancialtransactionsfortheentireUniversityandprovidingsupportthrough reconciliationsandreviewingvariousreports.

  1. Dimension

In addition to preparing reconciliations and reviewing various reports, the post holder is responsible forassistingthefinanceteamtorevieweachyearapproximately.

  • 500–800purchaseorders
  • 1000-1500paymentstovendorsandemployeesthroughtheaccountspayablesystemsfor theuniversityanditsdepartments

The University has anoverall operational budgetrangingfrom$11-$13millionanda capital budget rangingfrom$3to$5millionfornewfixedassetsandexpectedgrossassetof$15-17millionand monitors compliance to internal processes of 14-16 departments, other sections, and units representedbyforty(40)costcentres.Thepostholderwouldalsoberequiredtoadapttothe changesoftheUniversityasitfurtherdevelops.

The role requires the post holder to be accurate and timely in processing large numbers of transactions.Indoingso,thepostholderneedstohaveagoodunderstandingofthebusinessand activitiesoftheUniversityandtheDepartments,UnitsandSectionsforwhichtheuniversityhas responsibility.

Additionally,thepostholderwillactivelyseekopportunitiestocontinuouslyimproveUCCI’s financialaccountabilityandactivelypromotethemissionandstrategicprioritiesofUCCI.


  1. PrincipalAccountabilities
  2. ReviewingAccountsPayabletransactionsinatimelyandaccuratefashionincluding:
    • CheckingandvalidatingAPbatches
    • ReviewingOnlineBankingDatabaseforallPayees
    • EnteringPaymentsOnlineRBC
    • Monitorbankbalancesandpreparebankreconciliation.


  1. MonthlyreconciliationofthePurchaseOrderSub-ledgertoGeneralLedger:
    • ReviewingPOsreceiptedformorethan30daysthatremainunpaidandliaisewith departments/units/Admin stakeholdersbatchestoresolve
    • CancellingPos
    • MaintainingrecordsofCommitmentsandContracts


  1. Monthlyanalysisofprepayments:
    • Reconcileaccountsub-ledgertotheGeneralLedger
    • Reviewprepaymenttransactionsover3monthsoldandliaisewithdepartments/units/Admin stakeholderstoresolve.
    • Maintainspreadsheetofsubscriptions(account10125)
    • Updatedandpostjournaltoexpenseamountsfrom10125.


  1. FixedAsset
    • TimelyandaccurateprocessingoffixedassetsoftheUniversityandthe departmentsthatmakeuptheUniversity.
    • Updatethedetailedscheduleoffixedassetsandaccumulateddepreciation.
    • ConductFixedassetcount.


  1. ProvideoperationalsupporttothewiderFinanceUnitby:
    • AssistwithrunningsystemreportsasapointofreferenceforAccountants.
    • Preparationofjournalentries.
    • PreparationofAccountingschedules


  1. AssistingtheUniversityteamwithanyotherdutiesasrequired.DeputizingfortheSeniorAccountanton occasion.



  1. OrganizationalChart


  1. TermsOfAppointment


The Accountantisappointedbythe Vice President–Business&Operations

  • AnappointmentasanAccountantisforacontractualperioddeterminedbythe VicePresident–Business&Operationsortheirdesignee.
  • ContinuationofanappointmentasanAccountantissubjecttoasatisfactoryannual performance review.
  1. CriteriaForAppointment

ThecriteriaforappointmentasanAccountantareasfollows:


  • Thepost-holdermusthaveabachelor’sdegreeinaccountingandatleast3yearsof workexperienceinafinance-relatedrole.Computerliteracyandabilitytouse Microsoft tools effectively.


  • Goodoralandwrittencommunicationskills,relationshipmanagementskills,and analyticalskillsarealsorequired.
  • Proficiencyinfinancialaccountingsystemsandadvancedspreadsheetapplicationsis essential.
  • InactivepursuitofanAccountingdesignation(ACCA,CPA,CMA).
  • Highlymotivatedandcomfortablemeetingtightdeadlinesandprioritizingmultiple deliverables.
  • Familiarityworkingintertiaryeducationand/orinapublicentitywouldbeanasset.


Knowledge,SkillsandAbilities

  • Provenskillsinfinancialreportingtechniquesandpractices,ethicaland professionalprinciples,andskillofaccrual,fund,anduniversityrelatedaccounting are essential.
  • Provenabilitytoanalyze andinterpretfinancialdataandprepareuniversity financial schedules.
  • Excellentanalyticalskillsinordertoidentifyandanalyzeleadership,faculty,staff,and studentneedsastheyrelatetoUCCIgoalsandobjectivesandseekwaystofulfill thoseneedswithintheconstraintsofregulations,standards,andavailableresources.
  • Abilitytoworkunderpressureandrespondtoemergencieseffectively.
  • Thepostholdershouldbehighlymotivatedandcomfortablemeetingtightdeadlines andpreparedtoworkoutsidenormalofficehourstomeetdeadlines,andpossessthe following attributes:
    • WorkingknowledgeofIFRSandIPSASaccountingandreportingstandards
    • BefamiliarwithandhaveaclearunderstandingoftheCaymanIslandsGovernment PMFAanditsimpactontheirprofessionaloutput.
    • Shouldtakeanactivepositiononfinancialandaccountingmattersconsistentwiththe skillsandexperiencerequiredofthepostholder.
    • Excellentinterpersonal,writtenandverbalskills.
    • Highlevel ofintegrityin dealing with confidentialand sensitive matters.
    • Possess excellenttime managementskillsand the ability toindependentlyprioritize variousimportantdeliverables.

InstitutionalCommitment

  • Service –promotesthe social andintellectual growth ofall studentsatUCCI.
  • Professionalism – recognizes diversity in UCCI’s organizational culture; understand department and UCCI policies and promotes an environment conducive to learning; demonstrates a professional conduct in discussing and dealing with internalissues;maintainsbalanceofworkandpersonallifewhileengaginginnew knowledgetoenhancepersonalgrowthandskills;andadherestoUCCIpolicies regarding social conduct, attendance and dress code.
  • PrivacyandConfidentiality–engagesinaconfidentialandprofessionalmanner allconversations,writtenandelectronicinformationregardingstudentsandin accordance to UCCI’s privacy and legal requirements.
  • Communication–maintainsgoodrelationshipswithUCCI’sclientsincludingthe students,visitors,andothercolleagues,evenwhenfacingpressuresituationsand when confronted.
  • Commitment to colleagues – shows respect for colleagues; and provides constructive feedback when needed.
  1. ASSIGNMENTSANDPLANNINGOFWORK

Thepost-holderisrequiredtoensurethatsourcedocumentsaredistributedandcontrolledin atimelyfashioninordertoachievemaximumefficiencyintheirprocessingwithoutdirect supervision.Providingassistancewithotherareasofworkcarriedoutbythefinanceteamis asdeterminedbytheFinanceManageronaday-to-daybasis.



  1. SUPERVISIONOFOTHERS


Theaccountantwillsupervisethefollowingpositions:

  • StudentIntern
  1. OTHERWORKINGRELATIONSHIPS


Internal:


  • TheFinanceUnit
  • Studentlife,includingfinancialaid
  • Admissionsandregistrar
  • Bookstoreandanyotherinternalsalesactivities
  • Allstudent,staff,andfacultysupport


External:

  • ExternalAuditors
  • PensionProviders
  • Government (CIG,MinistryofEducation, etc.)andotherSAGC’s
  • PrivateCompanies
  • Donors


  1. DECISION-MAKINGAUTHORITYANDCONTROLS


Fromtime-to-timeissueswithspecifictransactionswillneedtoberaisedtothelevelofthe Finance Manager or even the Chief Financial Officer.

Thepostholdermustactinaccordancewiththeproceduresoutlinedinthemostcurrent

versionsofthePublicManagementandFinanceAct,andthePublicAuthoritiesAct.

Stricttimelinesanddefinedprocessesexistinordertoguidethepostholderinmostroutine matters.Noneroutineitemsshouldbedirectedtothe,SeniorAccountantortheFinance Manager.



  1. WORKINGCONDITIONS


Thisisnormallyanoffice-basedpositionwithattendanceatoff-campusmeetingswithexternal entities as required.


SIGNED for and on behalf of the University College of the Cayman Islands by:

Post-holder:

(Type name)

Signature Date:

President &

CEO:

(Type Name)

Signature Date:

Witness:

(Type Name)

Signature Date: